Executive function & recurring-admin automation — on demand
I supply the executive function while you’re underwater, then build it into your systems.
The 2–3 worst bits of your recurring admin, automated inside two weeks.
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| Offer | For | What it is | How it runs |
|---|---|---|---|
| 01Co-thinking executive function See: Knowledge Work is Weird → | Operators at mission-driven orgs (mostly EA / AI-safety) holding too many threads, with important work that keeps slipping because it’s hard to face alone. | We take the thorny thing you’ve been avoiding, look at it together until the next actions are obvious, and keep the momentum going week after week. | Prepaid 4-week blocks. First block: I’m mostly just supplying the executive function. Once there’s slack: we build what makes it stick. Most engagements end naturally in 3–6 months — the systems are yours, not mine. |
| 02AI-ops sprint EA / mission-driven | Small mission-driven orgs — mostly EA / AI-safety — where ops currently rides on the founder or ED’s own bandwidth. | Reimbursements, invoicing, grant reporting, the onboarding checklist your team rebuilds every time — you stop doing those by hand. | Diagnose (≈1hr of your time) → Build (on your existing stack) → Hand over (docs + training call) → Maintain (optional, light retainer). |
| 03Hey, the Robot one-week intensive | Solo operators running a real business on their own — no admin staff, no ops person — where the work about the work is eating the work. | In one week you get an assistant that knows your whole business: everything lands in one place, and each morning a short brief tells you what’s due, what’s stuck, what needs a reply. | Monday mapping call (90 min) → Tue–Thu I build while you carry on (one 30-min check-in) → Friday handover (60 min). If by Friday it isn’t obviously worth it, you pay nothing. Details and application: heytherobot.com → |
| 04Process improvement day | Operators whose job is people, not tooling — the Claude Desktop user who suspects there’s a lot more available. | 90 minutes watching how your week actually runs, then I build the fixes: capture, context, retrieval, the recurring doc, dictation. | Diagnose (90 min, screen-shared) → Build (none of your time) → Hand over (about a day, most of it light). You don’t pay if I find nothing worth fixing. |
Also: bespoke integrator / chief-of-staff work — properly embedded, co-founder-ish. One seat, currently full.
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| Offer | Tier | Price | Note |
|---|---|---|---|
| 01Co-thinking | More room — 3 hrs/wk | $1,200 / £960 per 4-week block | A proper working session each week — for the stuff that needs more than a quick look. |
| 01Co-thinking | Go deep — 5 hrs/wk (the ideal) | $1,750 / £1,400 per 4-week block | Most clients have their org cover it — happy to help make that case internally. |
| 02AI-ops sprint EA / org | Diagnostic | $500 one-off | Credited in full against a sprint. Useful on its own even if you stop there. |
| 02AI-ops sprint EA / org | The sprint | $2,000–6,000 fixed | Agreed before we start. For comparison: the part-time ops hire these orgs try to make runs $1,400–2,000 a month — every month. |
| 03Hey, the Robot one week | Founding rate | £200 fixed | Founding cohort of three; the rate afterwards is £750–1,500. If by Friday it isn’t obviously worth it, you pay nothing. heytherobot.com → |
| 04Process improvement | One day | £600 fixed | Usually paid from a professional development budget. You don’t pay if I find nothing worth fixing. |
| Integrator / CoS seat | Bespoke | — | One seat, currently full. |
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| Quote | Who |
|---|---|
| “I think there is just a very clear difference in the graph of weekly wellbeing and weekly output before and after. It feels quite easy to point at causation here. This is a very longstanding pattern.”His own weekly self-scores, before → during — productivity 5.6 → 7.5 · enjoyment of work 5.2 → 6.75 | Huw Leads the AI-safety headhunting team, 80,000 HoursCurrent clientFull case study → |
| “At the end of our one-month trial I remember telling my founder friends, ‘I feel like I found a right-hand guy — I feel force-amplified.’” | Brent Baumgartner Founder & CEO, RefractFull reference → |
| “Alex is unusually good at figuring out new things… A related strength is in organizing and communicating complex information.” | Ethan Alley Co-founder, AlveaFull reference → |
| “He has used his IT and communication skills to streamline tons of operational processes, taking away a lot of work from our scientific staff.” | Robert Bölkow Head of Operations, AlveaFull reference → |
| “This group has led to significant increases in focus, strategic thinking, and prioritisation for myself and other team members.” | Conor Spence Former Head of Coaching, Effective Thesis |
| “I’d been circling the same ideas for a long time… If you have depth but can’t see the shape of it yet, this kind of work helps with that.” | Ediya FounderLongest-standing client, and Alexander’s partnerFull interview → |
Five organisations, four years, and people who have never met each other.
Ops at Alvea, the EA-funded biotech that speedran a Covid vaccine to trial (2022) · founder’s right hand at Refract · first job at Particle Technology, a twenty-person industrial firm in Derbyshire.
Also: Knowledge work is weird — a field guide to why it’s silently difficult, and why most of us still judge ourselves by factory output.
Book 30 minutes to understand what you’re dealing with and see if it clicks, or 60 if you’d rather get straight into the actual thing.